The party rental catalog for Long Island events
This is the party rental catalog for Long Island events, and it is the one page on this site where you can browse what TGIF Event Services actually owns, add what you want to a wishlist and send that list to us as the start of a quote. Everything else here is signposting. The catalog below is the tool.
The whole inventory, in one place
Browse the catalog and build your wishlist here
Tents, flooring, staging, lighting, tables, chairs, linens, glassware, bars, cooking equipment, heat, power and restrooms. All of it lives in our warehouse in Holtsville and all of it is browsable below, item by item. Add what you want to a wishlist as you go, then send the list and we price it against your date.
Tents
Tables
Chairs
Linens
Buffet and catering
Dance floors
Staging
Decor
Lighting
What happens next
How a list of items turns into a quote
A wishlist is not an order and it is not a booking. It is a starting document, and it saves everybody the half hour normally spent on the phone working out what you meant.
You build the list
Browse and add. Quantities can be rough. If you are unsure whether you need six eight-foot banquet tables or ten sixty-inch rounds, put down what you think and we will sort it out. The shape of the order is what matters at this stage.
You send it with a date and an address
Those two do more work than the list itself. The date tells us what is available and how the crew schedule looks. The address tells us the drive, the access and what kind of ground we are working on.
We check it and fill the gaps
Almost every list arrives missing something structural. A tent with no lighting. A dance floor with no power. Two hundred guests and no plan for the hour the sun goes down. We say so before you are quoted, not after.
You get one quote, one crew, one delivery
Because it all comes out of one warehouse, the order arrives on one truck with one crew and gets broken down the same way. That is the practical argument for ordering the tent and everything under it from one company.
If you do not know where to start
Browse by what you are planning
The catalog is organized by what things are. Most people are thinking about what they are planning instead. Pick the closest one and you get the order to build a list in, so the big decisions get made before the small ones.
Start with the structure
The tent decides everything downstream: where the floor goes, how many tables fit, where the band and the bar end up. Settle the tent and the flooring under it first, then the guest count stops being a guess.
Then the room inside it
Tables, chairs, linens, place settings, glassware, a dance floor, a bar and the lighting that carries the evening after sunset. This is the part most couples enjoy and the part that is easiest to add to later.
Usually forgotten
Restrooms, because a house on well and septic cannot take a hundred and fifty extra guests. Power, because a caterer and a band together draw more than a residential panel. Heat, for any month with an evening in it.
Start with the surface
Corporate sites are usually parking lots, plazas or the lawn beside a building. That means ballast rather than stakes, and it means the footprint has to be agreed with facilities before anything else is decided.
Then the run of the day
Staging, pipe and drape, seating, catering equipment and crowd control at the entrance. Corporate events run to a schedule, so the list follows the agenda: arrival, the formal part, food, and the part where people stand and talk.
Usually forgotten
A load-in window that works around a working building, and a certificate of insurance for the property manager. Both take longer to arrange than the equipment does, and both hold up the day if they are left late.
Start with the footprint
Public events are laid out before they are equipped. Where the crowd enters, where it queues, where it can be turned around. Clearspan structures with no interior poles are the usual answer, because a vendor row cannot be planned around a pole.
Then the services
Power distribution, lighting on the paths as much as in the tents, restrooms sized for the peak hour rather than the head count, barrier and fencing, and a stage if there is a program.
Usually forgotten
The order of the build. A multi-day event has to go up in a sequence, with the structures first and the finishing last, and the vendors arriving in the right order. That is scheduling, not shopping.
Start with the weather plan
Graduations and milestone parties happen on a fixed date that cannot move, usually in June or on a family anniversary. The tent is insurance as much as decor. Size it for everyone under cover, not for the sunny version of the day.
Then the things people use
Tables and chairs, a buffet line, a bar, lighting, and games or inflatables if there are children. Backyard parties are more casual than weddings and the list is shorter, but the ground under it behaves exactly the same way.
Usually forgotten
Where the truck parks and what it has to carry the equipment across. A backyard reached only through a side gate changes the install, and it is much better to know that when you are quoted than on the morning.
Start with how long it stands
A structure up for a weekend and a structure up for six weeks are specified differently: anchoring, sidewalls, flooring and how the whole thing behaves in weather it will certainly see at some point.
Then what lives under it
Crew catering, equipment cover, offices, holding and wardrobe all want different things. Power, flooring, climate control and restrooms are part of the structure on a long install, not accessories to it.
Usually forgotten
Service during the stand. Something on a site for a month needs somebody able to come back and deal with it, which is a different conversation from a delivery and a pickup.
Six categories
Where each part of the catalog is explained
The catalog shows you the items. These pages explain how to choose between them, what the work involves and what changes the answer on a Long Island property.
Tent Rentals
Sailcloth, clear top, high peak, rope and pole and engineered clearspan structures, from a backyard size up to festival scale, with the sidewalls, flooring and lighting that go with them.
See the tent range
Party Equipment Rentals
Dance floors, event flooring, staging, pipe and drape, lighting, decor, crowd control, games, generators, heating and portable restrooms.
Browse party equipment
Catering Equipment Rentals
Tabletop and dinnerware, linens, glassware, bars, buffet equipment and the cooking equipment a caterer needs when there is no kitchen on site.
Browse catering equipment
Furniture Rentals
Lounge seating, tables and chairs in the shapes and sizes a room actually needs, and umbrellas and parasols for the hours the sun is the problem.
Browse furniture
Event Production Services
The part that is not an item on a list: site survey, layout, load-in scheduling, install, the event itself and breakdown, run by the crew that owns the equipment.
See production services
Wedding Rentals
One order covering the tent, the floor, the linens, the glassware and the lounge, planned around your property and your guest count rather than around seven separate vendors.
See wedding rentals
Being straight with you
What the catalog can tell you, and what it cannot
A catalog shows you what exists. It cannot show you what is free on the third Saturday in June. Availability moves with the date, and the busiest weekends of the Long Island season are spoken for a long way ahead, so the same list can be straightforward for one date and need rethinking for another. Adding something to a wishlist does not hold it. Nothing is reserved until it is on a signed agreement.
The other thing a catalog cannot do is look at your property. It does not know that the only route to the back lawn is a side gate, that the ground slopes more than it appears to, or that the surface is stone rather than grass. Those details decide whether an order works, and they come out of a conversation or a site visit. To see how finished installs look on real Long Island properties, the event gallery is a better ten minutes than any product photograph.
4.9 stars across 138 Google reviews
What ordering from one inventory is actually like
"Mike was incredible and guided me through the entire planning process for my wife's surprise 40th birthday party. He brought several important items to my attention that I would never have considered until it was too late. TGIF has a huge inventory with something for everyone. They helped make my wife's birthday incredibly special!"
"TGIF provided excellent communication and great service. Our party was a huge success, and everything was delivered at a great price. I will definitely use them again and recommend them to anyone planning an event."
"TGIF handled my event in Suffolk County, and they absolutely exceeded my expectations. The setup was perfect, the event went beautifully, and the team did an excellent job."
Straight answers
Questions about the catalog
No. Plenty of people call and describe the event instead, and that works just as well. The catalog exists because some people would rather look at everything first and arrive with a list. Either way you end up in the same conversation about the date, the property and the guest count.
It does not. A wishlist is a request, not a reservation. Equipment is committed to your date when the agreement is signed, which is why the wishlist is worth sending as soon as you have a rough shape rather than waiting until it is perfect.
Because a rental order is not a shopping cart. What an order costs depends on the quantities, the date, how far the delivery runs, how much install the site needs and how long everything stands. The same list of items is a different job in a Holtsville backyard and on a waterfront lawn in Montauk. Send the list and you get a real number rather than a range that turns out not to apply to you.
Both are normal. Some orders are one tent. Some are a hundred chairs and nothing else. Some are the entire build for a wedding of two hundred. The catalog is item by item for exactly that reason, so you can take what you need and leave the rest.
Call 631-658-5630 and ask. TGIF has been doing this since 1975 and the fleet has grown from two tents to more than 1,000, with the equipment that goes under them in the same warehouse. If it is not obvious in the catalog, describing what you are trying to achieve is usually faster than searching for the item.
Send us the list when it is ready
A date, an address and whatever you have picked out is enough to get a real answer back. If the date is close or the event is large, call instead. We will tell you honestly what the calendar looks like before you spend an evening building a list.